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The Employee Document Management Software or Employee Document Management System allows you to store multiple files against each employee. Document Management Software allows you to maintain files like Employee’s photo, resume, passport relieving letter from the previous company, copy of certificates and so on.
Employee document management system also known as HR document management system. In employee document management system we keep all the required data related to the employee at one place in a digital form. It become easy for us to find all the details related to the employee at one place . HR document management system is a system of systematic and standardized management of all the document of hr department . We can store , update the details of the employees and workers.
Document Management Software
As all we know hr department done various functions and various documents are require for these functions . so , we can arrange all the required document in one place and we can easily access data as and when we require . Earlier company can use the conventional manual way to store the data of the employee . now in present time company are storing the data in a digital form with the help of employee documentation management system. It reduce the paper work.
It store the huge amount of data in digital form.
Employee Management System
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We can specify any document is to keep how much long. Create policies for varying user attribute.
Apply a legal hold to automatically update and suspend a document.
Easily access by employee . they can view and download any document without contacting to the hr.
Only authentic user can excess data.
We can import the bulk document from the local file system and third part clod solutions.
We are able to view the history of employee document.
• We are easily search the file by simply typing its name . through it is save from tiresome.
• With its help we can store employee record for instantly retrieval . this help the employee to store all data on one interface rather than having lot of file.
• It is a cloud based system that allow authorized user to update the data from anywhere at anytime. Along with it we don’t need to send email to employee regarding updating the data.
• It allow only authorized user to access the data and to update it . we can set the employee who are able to access it.
• It allow us to store the data at one place under one interface . With its help we keep the track of company activity.
• Manual documentation can deal with huge cost in printing, stationary , ink etc . So, these cost are not incurred in employee document management system as these material are not required.
• We can easily access the document as long as internet connection is available . It also make easy to update the data.
Every company needs a reliable employee document management system that offer benefits . Benefits include data security, cost saving , centralized information and 24 hours access.
